Company: NewGround

Location: Ontario

Job description: The role of this position is to assist the Construction Managers, Site Superintendents and Vice President Build on all projects developed by NewGround. Duties include (but not necessarily limited to):GENERAL SKILLS:

• – Ability to work with cross-functional teams (Design, Environmental Graphics, Furniture, etc.)
• – Excellent written and verbal communication skills
• – Proficient computer skills including Excel, Word, Procore, and Microsoft Project
• – Ability to deal with internal and external team members and client courteously and professionally

PRIMARY RESPONSIBILITIES:

• – Assist Estimator to prepare and submit budget estimates to VPB as required.
• – Assist Estimator to conduct bid process; develop bid categories & work packages
• – Assist Estimator to conduct material take offs, procure supplier pricing, research local trades in specific project areas.
• – Assist Estimator to evaluate & follow up with Trade Bids & Bid requests.
• – Review Bid results with Estimator to inform and update our estimating database.
• – Work with Estimator to keep estimate/budget templates updated and improved on a regular basis.
• – Assist Estimator with Trade procurement and follow up for active tendering and budgets
• – Prepare MS Project schedule templates for CM/VPB
• – Work with Construction Manager to prepare and submit Closeout Documents on a timely basis to Owners
• – Organize and distribute as required project documents internally (Procore and NG servers, keeping them current) (Change Orders, Site Instructions, Shop Drawings, etc.)
• – Assist CM’s & VPB with recording meeting minutes and distribution of minutes to project team
• – Request, organize, follow up and distribute submittals via Procore for CM / VPB on all projects.
• – Assist Site Superintendents on site as required.
• – Coordinate material orders / deliveries as required for CM / VPB / Site Superintendents.
• – Material/Sample pick ups/deliveries as required.
• – Prepare Trade quotes for PO’s/Contracts for review by CM/VPB.
• – Assist CM/VPB on Deficiency walk thrus by preparing and distributing items via Procore.
• – Assist Furniture Specialist with procurement/coordination of logistics and installations.
• – Perform all other related work, as assigned or as apparent

EXPECTATIONS:

• – Willing to work long hours if needed
• – Willing to travel as required within Canada
• – Willing to accept all assigned work
• – Maintain a positive can-do attitude, self motivated and works well independently
• – Team player
• – Able to successfully manage multiple tasks simultaneously
• – Communicate & collaborate effectively with NG team, consultants and trades on a professional level

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks and duties may differ from those outlined in the job description and other duties, as assigned, may be required. This document does not create an employment contract. Employees are employed on an “at will” basis and may be terminated at any time for any reason or no reason at all.
The position involves assisting Construction Managers, Site Superintendents, and the Vice President Build on various projects. General skills required include the ability to work with cross-functional teams, excellent communication skills, proficiency in computer software, and professionalism with team members and clients. Primary responsibilities include assisting with budget estimates, bid processes, material takeoffs, project schedules, closeout documents, and coordinating with various stakeholders. Expectations include willingness to work long hours, travel within Canada, accept all assigned work, maintain a positive attitude, work well independently, be a team player, manage multiple tasks effectively, and communicate professionally. This job description is a summary and not exhaustive, with potential for additional duties as assigned. Employees are employed on an “at will” basis.
Job Description:

We are seeking a dedicated and experienced Administrative Assistant to join our team. In this role, you will be responsible for providing administrative support to ensure efficient operation of the office. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to prioritize tasks effectively.

Responsibilities:
– Answer and direct phone calls
– Organize and schedule appointments
– Write and distribute email, correspondence memos, letters, faxes, and forms
– Assist in the preparation of regularly scheduled reports
– Order office supplies and maintain inventory
– Provide general support to visitors
– Act as the point of contact for internal and external clients

Qualifications:
– Proven experience as an administrative assistant or office admin assistant
– Knowledge of office management systems and procedures
– Excellent time management skills and ability to prioritize work
– Attention to detail and problem-solving skills
– Strong organizational and planning skills
– Proficient in MS Office

If you are a highly motivated individual with a passion for providing top-notch administrative support, we would love to hear from you. Apply now to join our dynamic team.

Expected salary:

Job date: Wed, 20 Nov 2024 23:38:51 GMT