Company: University of Prince Edward Island

Location: Charlottetown, PE

Job description: As part of the Capital Projects team, this position has three major roles; overseeing the capital project and restricted grant funded operating accounts; working closely with consultants/contractors/suppliers for pricing on campus projects and overseeing the ordering process; as well as preparation and writing of documents such as request for proposals, quotations, contract documents, permit submittals, meeting minutes etc.This position represents the department when dealing with a number of different clients, consultants and contractors on and off campus simultaneously.Work Situation:
The Department consists of three (3) divisions; Maintenance, Capital Projects/Planning and Security Services.RESPONSIBILITIES:

• Oversees the capital project and restricted grant funded operating accounts which includes issuing purchase orders, tracking invoices, and releasing invoices for payment
• Monitors accounts for funding availability and contract compliance, reviews expenditures against project budgets, reconciliation and analysis of restricted grant funded account balances, initiates financial claim reporting required by various external funding agencies for review and submission by Financial Services
• Assists in coordination of audit requests including tracking of construction holdbacks on multiple projects, prompts invoices to be initiated within the boundaries of operating contracts
• Tracks and follows up on capital project warranty claims and deficiencies
• Responds to UPEI staff and external funding agency requests
• Prepares and writes the following documents for the review and approval of the Manager of Capital Project and/or Project Manager – request for proposals, quotations, tenders, contract documents, building permits, development permits, meeting minutes, etc. Documents must comply with any specialized language within external funding agreements, when applicable, as well as comply with all University policies and procedures (e.g. Procurement policy and procedures)
• Obtains pricing from suppliers, generates on-line requisitions, manages supplier files, maintains price lists, prepares invoices for payment, tracks expenses for specific cost centers
• Assists Manager of Capital Projects with written & verbal communication to the campus community and government authorities regarding construction and/or shutdown of utilities
• Administrative support, such as maintaining online calendars, schedule meetings, order food for meetings and special events, make travel arrangements and/or accommodation reservations, prepare and maintain files, typing & copying, answer the phone, attend meetings to record minutes, and create and maintain word, google documents and spreadsheets
• Provides administrative support to the Manager of Capital Projects and the AVP of Facilities Management and Construction
• Monitors data tracking within the Facilities Management Department and Capital Projects
• Provides back-up for Control Desk when required. This includes processing work order requests, assigning work orders, closing work orders, processing room booking requests, and phone inquiries
• Other duties as required

QUALIFICATIONS:

• High School Graduation Diploma and at least two years of specialized post-secondary education/training in a related office program. Minimum three years previous experience in related work and/or combination of education and related work experience
• Strong computer experience including Word, Excel and Google programs
• Demonstrates attention to detail
• Demonstrates excellent interpersonal and communication skills
• Ability to think creatively
• Commitment to departmental mission, policies, and procedures
• Ability to work well under minimal supervision
• Strong organizational skills
• Construction industry experience would be considered an asset
• Financial experience in budgeting, payment processing, financial claims reporting would be considered an asset

Application Instructions:Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link below.If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number 902-894-2895.UPEI is committed to equity, diversity, inclusion, and reconciliation and believes in providing a positive learning and working environment where every person feels empowered to contribute. UPEI is committed to the principle of equity in employment and encourages applications from underrepresented groups including women, Indigenous peoples, visible minorities, persons with disabilities, persons of any sexual orientation or gender identity, and others with the skills and knowledge to productively engage with diverse communities. If you require accommodation in any part of the process, please direct your inquiries, in confidence, to our HR Officer, . Applications will not be accepted via email.Only those applicants who are invited to an interview will be acknowledged.Note that this site is not compatible with some mobile browsers (e.g. iPad, iPhone). Upon successful submission of your application, you will receive an auto-reply to your email address advising your application has been received. If you do not receive an email, please check your spam folder and/or try submitting your application via a different web browser (Google Chrome, Firefox, etc).
The position within the Capital Projects team involves overseeing capital projects and grant funded operating accounts, working closely with consultants, contractors, and suppliers, and preparing various documents. The responsibilities include financial management, contract compliance, preparing documents, and providing administrative support to the Manager of Capital Projects. Qualifications for the position include education and experience in a related field, computer skills, attention to detail, and organizational abilities. The application process requires submission of a cover letter, resume, and reference list electronically. Additionally, the University of Prince Edward Island is committed to equity, diversity, inclusion, and reconciliation in the workplace.
Job Description

We are looking for a dedicated and hardworking Warehouse Associate to join our team. The ideal candidate will be responsible for ensuring smooth warehouse operations by receiving, storing, and distributing products efficiently. The Warehouse Associate will also be required to pick and pack orders, load and unload trucks, and maintain inventory accuracy.

Responsibilities:
– Receive and inspect incoming shipments
– Store products in designated warehouse locations
– Pick and pack orders accurately and efficiently
– Load and unload trucks using forklifts and pallet jacks
– Maintain cleanliness and organization of the warehouse
– Perform inventory counts and maintain accurate records
– Ensure compliance with warehouse safety regulations

Qualifications:
– High school diploma or equivalent
– Previous warehouse experience preferred
– Familiarity with warehouse equipment such as forklifts and pallet jacks
– Ability to lift heavy objects and work in a fast-paced environment
– Excellent organizational and time management skills
– Strong attention to detail and accuracy

If you meet the qualifications and are looking for a challenging and rewarding opportunity, please submit your resume for consideration.

Expected salary: $61485 – 67534 per year

Job date: Thu, 27 Jun 2024 06:59:44 GMT